MINUTES

PARKS AND RECREATION COMMISSION

June 11, 2007

6:30 PM

 

 

The Parks and Recreation Commission of the City of Converse meet for a regular meeting at the City Hall Conference Room Located at 405 South Seguin, Monday June 11, 2007 at 6:30 PM.  The following members were present:

 

Chairman Joella Schindler                                             Vice-Chair Pam Kraemer

Mr. Jim Neeley                                                 Mr. Rex Brien 

Ms. Tonya Drake                                                         Mr. Sam Perez                        

Ms. Jennifer White                                                        Ms. Angie Martinez

                                                                                    Councilwoman Robin Benbrook

                                                                                    Mr. Sam Hughes, City Manager

                                                                                    Ms. Jackie Gaines, Secretary

                                                                                   

Board Members not present:

Mr. Richard Schobinger, Mr. Glenn Laskowski, and Ms. Sandy Laskowski.

 

1.         Call Meeting to Order.

Chairman Schindler called the meeting to order at approximately 6:35 pm. 

 

2.         Recognition of Visitors.

Chairman Schindler introduced Councilwoman Place 2 Robin Benbrook which was filling in for Parks and Recreation Commission Liaison Nancy Bazany.  In attendance were Mr. Randy Pannell, Ms. Diana Pannell, Mr. Chris Bazany, Councilman Billy Schindler, Ms. Hope Olds and Ms. Janie Olds.

 

3.         Action to Approve Minutes of Meeting Conducted May 14, 2007.

Ms. Pam Kraemer made a motion to approve minutes conducted May 14, 2007.  Mr. Jim Neeley seconded the motion.   The motion passed with six for, (Schindler, Brien, Drake, Kraemer, Neeley, and Perez) and two abstentions from Martinez and White due to not attending meeting.

 

Mr. Schobinger retracted his resignation from the Parks and Recreation Commission.

 

4.         Briefing by River City Wrestling.

Mr. Brien reported the promoter could not attend the meeting to give a briefing due to attending an event tonight.  The two packets to choose from are listed below:

 

1) The City pays River City Wrestling $1,500 upfront and

   The City mans and receives all profit from gate and concessions or

 

2)  The City pays River City Wrestling $1,000 upfront and River City receives all gate 

      revenue and the City mans and receives all profit from the concessions.

 

If we hold the event August 4, 2007 in either of the Judson HS gymnasiums the cost is an additional $400.  All performers sign a waiver of liability. 

 

Most of the P&R members decided to attend and event pm June 30th to gather more information.

 

5.         Briefing on Park and Recreation Golf Tournament.

Ms. Kraemer suggested having a golf tournament but stated it is too late to plan an event for this year and would like to discuss this in January holding the event in May or June.

 

6.         Discussion and Appropriate Action to Set Date for North Park Lake       Ceremony.

Councilman Schindler briefed P&R on the report of the fish count and release for the ceremony.

 

Ms. Drake made a motion to approve P&R handling the North Park Lake Ceremony and setting the date for Friday, July 13, 2007 at 1:00 pm.  Mr. Neeley seconded the motion.  The motion passed with seven for, (Schindler, Drake, Kraemer, Brien, White, Neeley and Perez) and one against, (Martinez).

The following was agreed upon:

-$300 budget.

-Mr. Brien and Ms. White with the Longhorns will allow P&R to use their 10X20 tent.

- P&R will use the 10X20 tent next to the Longhorns.

-Mr. Brien and Ms. White with the Longhorns will donate the use of their pop-up tents if   

  needed.

-Mr. Brien will drop off the ice machine on the 13th of July.

-Chairman Schindler will work on the invitation list.

 

7.         Discussion and Appropriate Action to Approve Night In Ole Converse 2007       Logistics of Game Night for the Smaller Children.

Ms. Drake said that now that she knows the age group for the games, she can work on the plan for the games.  Ms. Drake suggested making tables out of center blocks and plywood for small children’s tables for coloring and playing with play dough.  The game area can be set up on the A&C area limiting the time of operation throughout the event.  Ms. Drake will have a full report of the logistics for the next regular scheduled meeting.  The children attending the game area must be accompanied by an adult.

 

The item was tabled until the July meeting. 

                       

8.         Discussion of Night In Ole Converse 2007:

            A)  Advertising

Ms. White reported the Spurs Coyote is penciled on the calendar for the parade and the Mayor’s reception.  The KJ 97 proposal has been signed.  We will ask for the use of the portable marquee signs form the Fire Department to be placed on FM 1978 and at the intersection of Kitty Hawk and Toepperwein. 

 

            B)  Arts & Crafts

Ms. Kraemer reported four entries. 

 

            C)  Entertainment

Chairman Schindler reported having the sound company under contract and has two entertainment groups on hold.  Mr. Brien would like to use a rep group either Thursday or Friday night.

 

            D)  Food Vendors

Ms. Laskowski has seven food vendors that are paid in full reserving a total of nine food items.

 

            E)  Live Auction

Mr. Neeley combined the Live Auction report with the Sponsorship report.  Mr. Neeley mailed 230 letters to Converse Businesses.  Mr. Tex Farnsworth is the auctioneer again this year.  Mr. Neeley asked for all members to help get information to all their contacts as well.

 

            F)  Sponsorship

Report given under Item 8E.

 

            G)  Parade

Mr. Perez reported the Fort Sam Band has not confirmed. The Drum and Bugle Company from Lackland AFB will attend.  A dance group has agreed along with Karate/Dojo and various biker organizations.  

 

            H)  Talent Show

Mr. Neeley volunteered to get someone to work the sound board for the talent show. 

 

            I)  Extreme Night

Ms. Schindler reported she is still working on the details and will give a report at a later date.  The meeting for BudCo has not been set.

 

            J)  Beer Committee

Ms. Schindler reported Miller will offer the same contract as last year but without the golf bag. 

 

9.         Discussion and Appropriate Action of Time Warner Proposal.

The Time Warner proposal if free of charge but is requesting having the Time Warner logo on all print material.  Time Warner will run commercials approximately two weeks prior to the event.  P&R has to provide Time Warner NIOC information for 150 30-second commercials.

 

Ms. Drake made a motion to approve the Time Warner proposal.  Ms. White seconded the motion.  The motion passed unanimously. 

 

10.       Briefing by City Council Liaison.

Councilwoman Benbrook has noting to report at this time.

 

11.       Discussion of Agenda Items for Next Meeting.

  • Discussion and appropriate action to approve NIOC 2007 logistics of game night for the smaller children.
  • Briefing on River City Wrestling.
  • Kids Corner
  • North Park Lake Ceremony update.
  • NIOC events.
  • Beer vendor update. 

 

12.       Set Date and Time for Next Meeting – July 9, 2007, 6:30 PM to Meet at the City Hall Conference Room.

 

13.       Adjournment.

Chairman Schindler adjourned the meeting at approximately 8:00 PM.